Guest+&+Venue


 * **TASKS** || **DETAIL** || **WHO** || **STATUS** || **DATE** ||
 * Finalise the VIP Guests List ||  ||   ||   ||   ||
 * Send email requests for meeting with John Frohlich, Toni, Mark, Lorease, Deb and Greg ||  || Sarwat and Laura || done || W/c 15 October ||
 * Follow-up calls to confirm fmeeting with JF ||  || Laura || done || W/C 29 October ||
 * Meeting with John Frohlich ||  || Sarwat || done || W/C 15 October ||
 * Compile a draft list for VIPs and share with the other teams || Details of Name, Title, Organization, Telephone and mobile number, postal address and email || Sarwat, Mehnaz and Laura || done || W/C 1 november ||
 * Confirm the VIP lists after necessary additions and changes ||  || Team ||   || W/C 1 november ||
 * Send invitations to the VIP guest list ||  ||   ||   ||   ||
 * Follow-up with marketing team for the invitation to be ready ||  || Laura || done || W/C 15 October ||
 * Put VIP guest names and addresses on the invitation cards. || Double check || Mehnaz and Sarwat ||  || W/C 8 november ||
 * Send out the mail ||  || Team ||   || W/C 8 november ||
 * Follow-up and email ||  ||   ||   ||   ||
 * Confirmation calls to invited guests ||  || Team ||   || W/C 14 november ||
 * Send invites to the ones who have not received one ||  || Laura ||   || W/C 14 november ||
 * Make a final list of the demand of tickets by the VIP guests ||  || Mehnaz ||   || W/C 14 november ||
 * Final list of RSVP ||  || Sarwat ||   || W/C 14 november ||
 * Send tickets ||  ||   ||   ||   ||
 * Follow-up with marketing team for the ticket to be finalised and printed ||  || Laura || done || W/C 15 October ||
 * Get the tickets ready to be sent ||  || Team ||   || Week 5 November ||
 * Send tickets to the VIP's according to the demand list ||  || Team ||   || Week 5 November ||
 * Venue theming and experience ||  ||   ||   ||   ||
 * Follow-up and receive the marketing team theme for the event ||  || Laura || done || W/C 15 October ||
 * Draft three options for venue theme in line with the marketing plan ||  || Mehnaz ||   || W/C 22 October ||
 * Share the drafts with class and get feedback ||  || Team ||   || W/C 22 October ||
 * Get quotes for each theme ||  || Sarwat and Laura ||   || W/C 1 november ||
 * Finalise the theme ||  || Team with the feedback of the other teams ||   || W/C 1 november ||
 * Finalise the program of the night || Details like how guests will be received, flow and thoroughfare || Alison and the team ||  || W/C 29 October ||
 * Draft a program for printing ||  || Laura ||   || W/C 22 October ||
 * Program approved for print ||  || Alison ||   || W/C 22 October ||
 * Prepare a site map and get approval ||  || Mehnaz ||   || W/C 8 november ||
 * Prepare a run sheet for the guest liason volunteers ||  || Sarwat ||   || W/C 14 november ||
 * Brief the guest liason volunteers ||  || Team ||   || W/C 21 november ||
 * Runsheet to AH for master ||  || Sarwat ||   || W/C 21 november ||
 * Signage of venue ||  ||   ||   ||   ||
 * Finalise the plan for putting signs on venue ||  || Team ||   || W/C 8 november ||
 * Make the signs ||  || Mehnaz ||   || W/C 8 november ||
 * Put up the signs and double check ||  || Mehnaz and Laura ||   || W/C 21 november ||
 * Set-up venue ||  ||   ||   ||   ||
 * Procure the items required for the venue theming ||  || Team ||   || W/C 8 november ||
 * Transport the items to the venue ||  ||   ||   || day prior retro ||
 * Set-up the venue ||  ||   ||   || day prior retro ||
 * Confirm photographer for the day and give briefing ||  || Laura ||   || day prior retro ||
 * Volunteers ||  ||   ||   ||   ||
 * Gather requests from other teams for volunteers ||  || Team || done || W/C 29 October ||
 * Prepare a summary and get it approved ||  || Sarwat ||   || W/C 29 October ||
 * Advertise for the need of volunteers on the community loungue ||  || Laura ||   || W/C 29 October ||
 * prepare a list of interested volunteers and share with the team ||  || Laura and mehnaz ||   || W/C 22 October ||
 * Contact short listed volunteers and share the prelimanary information ||  || Team ||   || W/C 22 October ||
 * Schedule Volunteers briefing with the teams ||  || Team ||   || W/C 8 november ||
 * Email all volunteers about the briefing session ||  || Sarwat ||   || W/C 14 november ||
 * prepare briefing hand outs for the Guests volunteers ||  || Team ||   || W/C 14 november ||
 * prepare a run sheet for the Guests team and volunteers ||  || Team ||   || W/C 14 november ||
 * Conduct the briefing of the Guest Volunteers ||  || Team ||   || W/C 21 november ||
 * Send gratitude emails to all volunteers after the event ||  || Team ||   || 2 days after Retro ||